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EIU Department of Dean of Students

 

Student Emergency and Absence Notification Request Policy

Absences can disrupt a student’s coursework temporarily. In the event of an emergency the Dean of Students can assist students with a class absence notification, however, students are not required to do so. This notification is a courtesy alert to inform faculty of a verified reason for missing class and does NOT override the professor’s attendance or grading policies.

Please note- this is a REQUEST. Students are advised to review the course syllabus for the course policy regarding class absences and to reach out to their individual instructors on their own if they are able. Any decision to adjust the course requirements or excuse a student from class is at the faculty member’s discretion. The Dean of Students office’s absence notification process is interned to raise a level of awareness regarding a student’s absence due to an unexpected emergency. It is not intended to dictate a faculty member’s decision regarding the absence and/or missed coursework. The Dean of Students Office does NOT have the authority to excuse students for absences.

Notifications must be timely and specific. Please submit your request as soon as possible.

Class Absence Notifications Can Be Submitted For:

Student was hospitalized for a period of time, causing them to miss class

Student needs to attend a memorial service for an immediate family member that has passed away (documentation required)

A student was a victim of a crime

 

Class Absence Notifications Should NOT Be Submitted For:

*Please contact faculty directly if any of these circumstances are a reason for a faculty member to consider an absence request

Absences lasting two consecutive days or less

Absences lasting more than 7 consecutive days

Absences related to follow up care required after surgery

Absences related to COVID-19 or other communicable diseases

Travel issues or weather-related delays

Doctor or Dentist Appointments

Technology Issues

 

 

Absences related to non-emergency absences (i.e. sick/cold, flu, allergies, nausea, staph infection, strep throat, mono, headaches, sprains/falls, or family member acute illness)

 

Medical Withdrawal or Leave of Absence

The Student Emergency and Absence Notification is NOT for medical withdrawal or medical leave of absence requests. For more information on how to submit a request for this please go to: /health/MedPsychWithdraw.php

Documentation

For our office to send a notification to faculty, students must submit supporting documentation along with a Student Emergency Absence Notification Form. Documentation is required. Requests will not be processed without appropriate documents. Please note that documentation must include the specific dates of absence from campus. Documentation is needed for medical stays, obituaries/funeral details, legal summons, jury duty, and military orders.

Submitting a Student Emergency Absence Notification Request

Submit the online form at ______________________

Provide documentation as stated above

For absences less than two consecutive days. This process is not intended for short-term absences. These absences should be addressed directly with the instructor per their attendance policy.

For absences 3-7 days, please submit a Student Emergency Absence Notification Request form along with supporting documentation.

Absences beyond 7 days typically result in a student’s inability to complete their required work. This can lead to consideration of withdrawing from classes along with also consideration of a medical withdraw or medical leave. For more information on medical leave or absence please go to: /health/MedPsychWithdraw.php

 

Expectations:

For Students:

Speak to their faculty about the absence first- IMPORTANT!

Instructors should be notified IN ADVANCE when possible

It is the student’s responsibility to ask about coursework you missed

Students should connect back with the Dean of Students office when they return to campus to discuss resources that might be available to support their connection back to campus

 

For Faculty:

Students are not required to submit absences to the Dean of Students office

Absences should be addressed directly by instructors per their attendance policy in the course syllabus

It is the instructor’s decision to determine whether extensions, make-ups, or incompletes are given

 

For Dean of Students Office:

Review notification requests and inform students if further documentation or clarification is needed

Will notify faculty and representatives from the student’s academic college if the notification request meets eligibility requirements

 

For Parents and Families:

If a student is unable to speak to their faculty and/or complete the Student Absence Notification Form on their own due to being incapacitated, please complete the form on their behalf

 

 

Related Pages

Contact Information

Dean of Students Office

217-581-3827
deanofstudents@eiu.edu


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